Invited Author is Auto-Declined Notification

The** Invited Author is Auto-Declined** Notification is triggered when an author invitation automatically expires in the ScholarOne Manuscripts system. This event occurs when an invited author does not respond to a manuscript stub invitation within the number of days configured in the task settings, and the system automatically declines the invitation on their behalf.

Each notification delivers a message payload that includes:

Common metadata about the manuscript stub
Author identification information
Invitation tracking details
System identifiers to support integration traceability

Invited Author is Auto-Declined Payload Elements

Element/Example	Type	Description
externalSubmissionId `ERR-1634-08`	String	Identifier assigned to the manuscript by an external system (e.g., via ingestion). This is typically used to correlate the submission with external platforms.
documentId `50925175`	Integer	Internal numeric identifier for the manuscript within ScholarOne Manuscripts.
personId `36152177`	Integer	Internal numeric identifier for the invited author within ScholarOne Manuscripts.
systemEventName `INVITED_AUTHOR_AUTO_DECLINED`	String	System-level (Task) event name that triggered the notification.
trackingNumber `EX1000`	String	Journal-level identifier used to help locate submission stubs more easily, as these stubs do not have a Submission ID until they are officially submitted. The Tracking ID can be either a free-form value or follow a predefined format; however, it is not unique.
authorEmail `[email protected]`	String	Email address of the invited author who did not respond within the configured time-frame.
transferSubId `ac6828d7-b1c3-4561-9933-9d37680226f21`	String	A unique identifier assigned to each submission, enabling tracking even when the submission is transferred across ScholarOne sites.

Invited Author is Auto-Declined Payload Sample

{
    "systemEventName": "INVITED_AUTHOR_AUTO_DECLINED",
    "documentId": "13901680",
    "externalSubmissionId": "Unable to Display Letter Tag (##DOCUMENT_ID_EXTERNAL##)",
    "trackingNumber": "EX1000",
    "personId": "1952345",
    "authorEmail": "[email protected]",
    "transferSubId": "ac6828d7-b1c3-4561-9933-9d37680226f21",
    "notificationServiceVersion": "V3",
    "siteName": "salesdemoplus",
    "journalName": "Sales Demo Plus",
    "subscriptionId": "1706721",
    "subscriptionName": "",
    "subscriptionType": "SYSTEM_EVENT",
    "eventDate": "2025-10-28T10:14:01Z",
    "messageUUID": "f9e8d7c6-b5a4-4d3c-8e7f-6a5b4c3d2e1f"
}